Your dashboard on the web

Students and guardians get their own home screen on the web, built around the same two questions a guardian opens the app to ask: is my child okay, and is anything due. This guide walks through both — sign in first with your Institflow account, exactly as any student or guardian does.

The student home

Next session — the next class on your schedule: course, group, time, and how soon it starts.
Attendance ring — your rate over the last 30 days, with your absent and late counts underneath. The ring's colour comes from two thresholds your institute sets (defaults 85% and 70%): at or above the warn threshold it's neutral, below it amber, below the critical threshold red.
Balance strip — your outstanding total and next due date, with an "Overdue" badge when something is past due. It disappears entirely when you owe nothing and nothing is overdue.
Today's remaining sessions, your latest published grades (a "New" badge marks any published since your previous visit — never on your very first), course progress (when your institute uses courses — carries a compact what to do next list) and unread announcements — each a link through to its own full page.

Every tile links to a page behind it:

Schedule — your own week, Sunday to Saturday, one card per session with course, group, time and status; step a week at a time.
Attendance — the same 30-day ring plus your full history, filterable by month, with your rate for that month and a note on any late/excused entries.
Grades — your published grades by group, with the group average alongside each of yours for context; filterable by group.
Billing — your open invoices and a running-balance statement; open an invoice to see its lines, its payments and what's left.
Messages — your notifications, unread ones highlighted, with a mark-all-read action.

The guardian home

With more than one child linked to your account, a child selector sits at the top of the page — your children's first names (or initials), plus an All children option. With exactly one child, there's no selector at all; you just see that child's home directly.

For the selected child, seven cards, each linking to that part of the child's page:

Next session — course, group, time, room and teacher when known.
Attendance alert — "absent 2 of the last 10 sessions" in plain words, coloured by the same institute thresholds as the student ring, with one addition: two or more absences in the last 10 sessions always shows at least an amber warning, even if the 30-day rate itself is still fine. The rule in full: below the critical threshold is red; otherwise below the warn threshold is amber; otherwise two or more recent absences is still amber; anything else is neutral.
Balance — outstanding total and next due date, with an "Overdue" badge.
Grades — a "new" badge marks any grade published since your previous visit to this institute, read the same way on every device; nothing is marked new on your very first visit.
Assignments — how many are due soon or already late, amber when something's due soon, red when something's late.
Quizzes — the same for quizzes: how many are due soon or already late, coloured the same way as Assignments.
Latest report — the period the most recent progress report covers, if one exists.

Choosing All children replaces this with one compact card per child, the same facts in brief.

What to do next

A What to do next list gathers what actually needs attention into one place — on the student's Courses landing page (full list), as a compact tile under course progress on the student home, and on a guardian's child Overview tab. It lists due assignments first, earliest due date first, with an "Overdue" badge on anything already past due, then units — quizzes included — the student hasn't started yet or has only partly worked through, in course order. Like course progress itself, it only appears when the institute uses courses.

The Children page and child detail

Children lists every child linked to your account: name, this month's attendance chip (coloured the same way as the home cards), and outstanding balance. Opening a child takes you to their detail page, with tabs Overview · Attendance · Grades · Schedule · Reports · Billing — the Overview tab is the same set of facts as the home card, laid out as a page instead of a card; Billing carries the statement and the open invoices, including where to attach a payment proof (next section).

Attaching a payment proof

Guardians and students never record a payment themselves — that stays a staff action. What you can do, on any open invoice (a child's Billing tab for a guardian, your own invoice page for a student), is attach a payment proof: press Attach payment proof, choose a photo of your receipt (an image file, up to 20 MB), and fill in the amount (prefilled with the invoice's remaining balance, in the invoice's own currency — you can change it), the date paid, and an optional note. Submitting uploads the photo and records the proof against the invoice.

The invoice then carries the proof's real status, read from the server on every device: Awaiting confirmation while a secretary hasn't reviewed it yet; Confirmed, once a secretary records the payment from it — the payment then appears in the invoice's payments table and on your statement, exactly like any other recorded payment; or Rejected, with the secretary's note explaining why. Only one proof can be awaiting confirmation on an invoice at a time — attach another once the current one is confirmed or rejected.

On your institute's side, a secretary or manager holding the payments permission sees every proof attached to an invoice — its date, amount, note and photo — and either confirms it (choosing how the payment actually arrived: cash, bank transfer, card or other; this records the payment in the same step) or rejects it with a required note that you then see on your own copy.

Assignments as a student

An assignment appears as a unit inside its course, with instructions, a due-date countdown, and a form for whichever ways your teacher allowed (text, a link, a file). You can resubmit as many times as you like — right up until it's graded. Once due, if late submissions aren't allowed, the form closes; if they are, you can still submit and it's marked late. A graded submission shows your score and any feedback; if your teacher returns it for revision instead, you can submit again.

Assignments as a guardian

A child's Overview and home card show how many assignments are due soon and how many are late — a guardian never submits or sees the full instructions form, only the counts and, once graded, the child's score.

Privacy note

A guardian only ever sees what their own linked children's records carry — never another family's data, and never a staff-only view like the tenant's full member list or another child's record. Everything on this page is scoped the same way the API itself scopes a guardian's reads: to the children actually linked to your account.

See also: Your Institflow account for how sign-in works, Inviting students and guardians for how your institute added you, and Courses and assignments for how a course and its assignments are built.